MEETINGS

SDQHYA ANNUAL MEETING - January 16th, 2010

On January 16th, 2010 the SDQHYA met in Chamberlain for the annual meeting. Acting president, Stephanie Johnson, called the meeting to order. Sentel Johnson read the minutes from the 2008 general meeting. Rianna Schaeffer made a motion to approve the minutes and the motion was seconded by Katie Mason.

Stephanie read a thank you letter from the STARS riding program for the donation of $250 the youth made during the Brookings show, where a few of the STARS members participated in bowling with us.

The financial report for the year was gone over by Linda and we had a total amount of $13,213.95 in the checking account and a $10,000 CD made in October when it was voted upon by the youth at the Central States Fair Show. Motion to approve the financial report was made by Andrea Loges and seconded by Sentel Johnson.

Old Business:

The youth were given the option of whether to keep the money from the shavings at the Brookings Show or whether the money should be given to the Wilson family. Gage Wilson made the motion to leave the money with the youth, seconded by Andrea Loges.

The next order of business was the slave auction. The guidelines for the slave auction are l to 2 hour time limit, the youth that participate can sell less raffle tickets but if the obligation is not fulfilled the buyer will get a full refund and the youth participant will have double raffle tickets to sell.

New Business:

It was brought to our attention that the youth need stall curtains for the world show, it will cost around 4300 to $500. Majority voted stall curtains be purchased and provided for the youth.

We need volunteers for the YES convention to represent our state.

The youth decided to do a different large fund raiser. Our large fundraiser is to raffle off an Ipod or Tv at $5.00 a ticket. It was discussed and decided that the youth would raffle of  a Tv and an Ipod. The motion to approve the fundraiser was made by Kate McCoy and seconded by Nikki Kindt.

The 2010 budget was adjusted where we removed $100 from the NYATT fund and $600 from the World Show Fund. It was brought to the youths attention that adding an extra sponsorship to the orginal sponsorships can lower the amount of tickets needed to be sold and we are able leave money in the awards fund. Andrea made the motion to add one sponsor to each the 13 and under and the 14-18 and the motion was seconded by Sentel Johnson.

The sponsor of the year was voted upon by the youth to Equi Medic for the donation of multiple horse kits. We want to award it during the Black Hills Stock Show at their booth. We will need a couple of youth to present the award.

The youth sportsmanship was voted on and Alyssa Nix was the winner.

The 2010 Bylaws have been changed so that an out of state member can be voted into office, if they have actively participated in the SDQHYA the previous year. Rianna made the motion to let out of state members become officers and it was seconded by Delen Rodregus. Andrea Loges was voted in as president; Stephanie Johnson as vice president; Rianna Schaeffer as secretary; Sentel Johnson as Treasurer and Kate McCoy as reporter. The youth have put together a photography committee, which will consist of Kate McCoy, Sentel Johnson and Nikki Kindt.

A piece of scrapbook paper was handed out to all youth members present so evey one was accountable for their own page for the scrapbook. The Kindt family will be housing the scrapbook and collecting the pages. It was agreed upon that the pages needed to be handed in by the Five Day Run. We have yet to arrange committees for the Brookings Show, the Five Day and for fundraising and any others we might need to set up.

The next meeting date will be sometime on Saturday April 10th during the Sioux Falls Show. The meeting was adjourned by Sentel Johnson and seconded by Katie Mason.

Respectfully Submitted By Rianna Schaeffer

 

1/17/09 Chamberlin, SD - Cedar Shores Resort

ANNUAL SDQHYA MEETING

 Amanda Dikoff, President, called the meeting to order, Laura McConaghy gave the secretary’s report of the meeting on September 25th 2008. Stephanie Johnson  read the treasurers report and it was motioned to approve by Laura McConaghy, and seconded by Alyssa Nix, motion passed.

            We then moved on to new business. First subject was 2009 fundraisers. The youth had a hat donated to them, and Riley motioned that we sell the hat here at the banquet, Stephanie seconded the motion, motion passed. We then moved on to the raffle fundraisers. First subject brought up was to keep either beef and scooter, or just one. Laura McConaghy made a motion to only sell beef raffle tickets, Alyssa Nix seconded that motion, motion then was adopted. 50/50 tickets will be done at Brookings and rapid 5 day shows, Gage Wilson seconded the motion, motion was passed. We will also be doing a practice pleasure class paying two dollars to get in, this will take place at the 5 day Brookings show.  The ice cream social will be brought back up at the April show. The Wilsons and Kindt’s volunteered to help with the wood chips at the Brookings show. Moving on to the permanent numbers all members were encouraged to purchase them here at the banquet. The numbers will be ten dollars, and will be ready in April. Stephanie and Sentel Johnson volunteered to help with numbers here at the banquet tonight. 

            Next subject is the policy discussing the April deadline, moving it into January. It was discussed and decided to keep the deadline on April 1st. We then moved the bylaw in halter section II, and moved in into the general section. Under year end awards and requirements, we discussed changing the numbers of class participated, and then to change points. Alyssa Nix made a motion to change a bylaw so that a youth must show at ¼ of the shows offered or have a minimum of five points in the class to qualify for year end awards. Jana Basler seconded it. So moved. Riley Nussbaum made a motion to change the second part of the rule for classes specially offered only a certain number of times to a youth must place ½ the time and no point minimum, but they will not get the same monetary amount for awards.

            We then moved on to voting in officers. Since Riley Nussbaum was the Vice President last year, she automatically moves up to the position of President. Alyssa Nix was voted to be Vice President, Stephanie Johnson was voted to be Secretary, Sentel Johnson was voted to be Reporter, and Lexie Kindt was voted to be Treasurer.

            Committee changes went as follows: The Youth World Committee will be made up of Lexi and Nikki, the Awards and Points Committee will be made up of Riley and Laura, the Membership Promotions Committee will be run by Stephanie and Alyssa, and the Fundraiser Committee will be run by Sentel Johnson and Jamie Mundwiler.

            The Youth Sportsmanship award was voted on by youth and membership t-shirts were discussed. Scrapbook rules were discussed and certificate of appreciation gifts were voted on by the youth. The Budget was voted to be left the same as the prior year.

            2009 Meeting dates were tentatively set for the April show at Sioux Falls, the Brookings show, the Five-Day Run in Rapid City and the Plains QH Show in Rapid City.

            The meeting was adjourned by Andrea Loges and seconded by Nikki Kindt. So moved.

 

The June meeting of the South Dakota Quarter Horse Youth Association was called to order at the Huron show on June 6th, 2008 by President Riley Nussbaum.

Since the minutes from the last meeting were not present, the financial report was read by Stephanie Johnson. Ryder Carmichael moved the financial report to be approved and it was seconded by Andrea Loges; so accepted.

Volunteers offered to help with the Boots and Jean Decorating at the Rapid City 5 Day Run under the leadership of Amanda Dikoff. Lisa Basler volunteered to help Linda Johnson with the year end awards. Laura McConaghy and Riley Nussbaum discussed how they are planning to promote the Junior Master Horseman books.

The Youth were reminded to send pictures to Amanda Dikoff  for the South Dakota Youth scrapbook.  The youth will also be doing a silent auction package for 1 stall and unlimited free classes for the Regional Event at the 5 Day Run in Rapid City.

The Youth also discussed working the stall office at the Regional Experience in Rapid City. Laura McConaghy moved to pass up the idea on account of many of the Youth being too busy showing to help work and it was seconded by Gage Wilson; so moved.

 Sentel Johnson was awarded a BP gift certificate for selling the most meat raffle tickets. Ryder Carmichael, Taylor Carmichael and Gage Wilson all tied for second place and were awarded a can of Piranha fly spray. Also, Gage Wilson won the random drawing of the meeting and received a stuffed animal pig in significance of the meat raffle for pork..

 The meat raffle drawing was held after the awards were given out. The winners of the meat raffle were: Renee Schaefer, Dave Fonnette, Jim Fonnette, and Nick Larson.

 Scooter raffle tickets were handed out to the Youth. The tickets for the scooter raffle are due at the Rapid City 5 Day Run. The Youth would like to thank the Masons for the donation of $100.00 to buy the scooter and Janet Hansen for donating the money she made from the sweatshirts.

 Seeing no further business, Laura McConaghy moved to adjourn the meeting. Jana Basler seconded it; so moved.

MINUTES WERE TAKEN By Riley Nussbaum and Submitted here By Secretary Stephanie Johnson

 

SPECIAL MEETING HURON SHOW - JUNE 8th, 2008 

A special meeting of the Youth was called to order on June 8th, 2008 to vote on residing issues from the Directors meeting.  

The first issue voted on involved a confusion of the Bylaws by a parent of a Youth member in which the parent was not a member of the association but the child was. Stephanie Johnson made a motion to let their points earned this year count and to make it more clearly stated on the membership forms, and Jana Basler seconded it; so moved.

 The second issue voted on involved a confusion of a parent on membership dues. Stephanie Johnson made a motion to let these points count as well and Jana Basler seconded it; so moved.

 The third and final issue was concerning the YES Convention and our Region 2 Director Riley Nussbaum. Jana Basler made a motion to split up the YES funds to give money to Riley Nussbaum so that she can attend the YES Convention and Nikki Kindt seconded it; so moved.

 Seeing no further issues, Tiffany Lesmeister adjourned the meeting.

 

SDQHYA Annual Meeting-November 3, 2007

The annual meeting of the South Dakota Quarter Horse Youth Association was called to order at the Days Inn in Brookings, South Dakota on November 3, 2007, immediately after the pizza party for the Youth sponsored by the Brookings Area Convention Visitors Bureau.  The meeting was called to order by President Amber Mundwiler.

The minutes from the last meeting were read and presented.  The minutes were changed and approved in the form of a motion from Amanda Dikoff. Laura McConaghy seconded the minutes to be approved as read; so moved.  The financial report was read by Terry Scott, Youth Advisor, and brought to the membership in the form of a motion.  Alyssa Nix moved the financial report be approved and it was seconded by Stephanie Johnson; so accepted.

Tiffany Lesmeister offered to give her time as a Youth Advisor for 2008. Linda Johnson offered to share the responsibilities as Co-Advisor to the youth.  Riley Nussbaum moved to make Tiffany and Linda the new Youth Advisors for 2008, and it was seconded by Amanda Dikoff; so accepted.

The New Budget Report was read and we addressed the need for someone to be in charge of permanent numbers.  Angie McConaghy and Nancy Tweet offered to be in charge of the permanent numbers for 2008.

We also discussed the need for a second major fundraiser. The youth decided to purchase another scooter for the second major fundraiser. We also came to the conclusion to introduce a beef raffle as a third major fundraiser.  Stephanie Johnson made a motion to reimburse the Nix's for the new scooter purchased for the scooter fundraiser for 2008. Laura McConaghy seconded the motion; so moved. Vice President Riley Nussbaum moved to make a committee for the Beef Fundraiser and it was seconded by Alyssa Nix; so accepted.  Committee members include Misty Schanman, Rhonda and Duane Loges, Scott mason, Riley Nussbaum nd Laura McConaghy.  The committee members will report back to the next meeting with information regarding the plan for the Beef Fundraiser.

We approved the New Budget Report and set the Proposed Expenses for 2008 at $9,500.  We also chose to increase the funding for those attending the 2008 Youth World.  Kevin Cwach moved to approve the new budget for 2008 and it was seconded by Nikki Kindt; so moved.  Caitlin Weber moved to accept the proposed fundraisers for 2008. Jamie Mundwiler seconded it; so moved.

We voted on new officers for the year after making it clear to the younger members that they can run for an office position, if their parents are willing to help.  Amanda Dikoff was elected the new President, Riley Nussbaum was elected the Vice President, Laura McConaghy was elected as Secretary, Stephanie Johnson was elected as Treasurer and Jana Basler was elected as Reporter.

After voting for officers, the Youth nominated and voted for the 2007 SDQHYA Sportsmanship Award Winner, which was to be announced during the banquet later that evening.

The Youth voted on YES Convention Delegates to go to Fort Worth in June of 2008.  Laura McConaghy, Alyssa Nix, Amber Mundwiler and Amanda Dikoff  were voted as delegates, with Jana Basler and Caitlin Weber as alternate delegates.

After finding no further business Gage Wilson moved to adjourn the meeting and Jana Basler seconded the motion; so moved.