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MEETINGS SDQHYA September 5th 2010 - Huron State Fair Meeting The SDQHYA met September 5th 2010 at the Huron State Fair. President Andrea Loges called the meeting to order. Rianna Schaeffer read the secretaries report from the previous meeting in Rapid City SD at Central States Fair. Motion to approve the secretaries minutes made by Jamie Mundwiler seconded by Stephanie Johnson. Treasurer Sentel Johnson read the financial report. Motion to approve the treasures report made by Kate McCoy seconded by Megan Hardee. Old Business We discussed having an award for the special event classes. We decided if budget allowed we would award something for the winners. The budget for awards would stay the same as it has in the past even though we didn’t make as much money as we have in previous years. New Business Memberships made through the Regional Experience after the first of September will be honored for the next year. Motion made by Jamie seconded by Sentel, motion passed. Auction items for the Annual meeting/banquet. We decided to make buckets again this year and all youth are to bring items to go in the buckets. Motion for bringing goods for buckets made by Stephanie seconded by Kate. Motion passed. We will be gifting t-shirts for the members who join next year. Motion for gefting t-shirts made by Jamie seconded by Megan. 2011 AQHYA World. We have people interested in going to the youth world show for quiz bowl and horse judging, so we need further discussion into it. TV/Ipod winners. Janet Hanson and Leslie Jahner. Next Meeting will be at the annual meeting. South Dakota Quarter Horse Youth Association- August 21st 2010-Central States Fair The SDQHYA met on August 21st 2010. Vice President Stephanie Johnson called the meeting to order. Treasurer Sentel Johnson read the financial report. Old Business: The raffle tickets are due at the Central States Fair so we can hold our drawing at the Huron State Fair. New Business: We discussed the awards and if budget allowed we would be giving some sort of award to the special event/ novice show winners. Motion made by Jamie Mundwiler seconded by Beth Seidel. We also discussed that we will not be giving a mandatory award unless you are not planning on getting anything. We were also informed of the job well done at AQHA world by Justine and Ali and Palomino world by Jamie. Motion for the meeting to be adjourned was made by Jamie seconded by Sentel. Meeting Adjourned SDQHYA Rapid City 5-Day Run Meeting July 8th 2010 On July 8th 2010 the SDQHYA met in Rapid City during the Black Hills Summer Circuit. Vice President Stephanie Johnson called the meeting to order. Rianna Schaeffer read the minutes from the last meeting at the Brookings Shootout. Beth Seidle made motion to approve the minutes seconded by Delenn Rodriguez. Treasurer Sentel Johnson discussed the profits: we have made $240 on the ice cream social in Brookings and this money will be given to the Handi Riders in Sioux Falls. Katie Mason made motion to approve the treasures report seconded by Alyssa Nix. Old Business Your raffle tickets are due by or at the Central States Fair so we can draw for the prizes.We also discussed the changes made to the bylaws at the Brookings show. New Business Georgia Sutton will be demonstrating for us the outlines for a constructive meeting at the annual meeting. Members of the SDQHYA went mini golfing concluding the meeting as the fun event. The next meeting will be at the Sioux Empire Fair followed by one at the Central States Fair. Motion to adjourn the meeting was made by Katie Mason seconded by Delenn Rodriguez. Respectfully submitted, Rianna Schaeffer, Secretary
SDQHYA Sioux Falls Meeting April 10, 2010 On April 10, 2010, the SDQHYA met in Sioux Falls for the first meeting of the year. President Andrea Loges called the meeting to order. Kate McCoy read the minutes from the 2010 annual meeting. Beth Seidel made a motion to approve the minutes, and Delenn Rodriguez seconded it. SDQHA National Director Jim Hootman said the youth can deliver the shavings to the stalls at the Brookings Shootout. The show committee will give SDQHYA $1 for every bag of shavings sold. He said that everyone can start getting into the stalls at 4 P.M. on Monday. He also would like the youth to welcome people to the show and let them know that the show staff and volunteers are there to help. SDQHYA members will be asked to sign up to help with the shavings. Youth adviser Tiffany Lesmeister then read the treasurer's report. The motion to approve the treasurer's report was made by Kate McCoy and was seconded by Beth Seidel. Old Business: Tiffany informed the youth that sponsorships were due April 1st, so don't forget! The proposed budget for 2010 was read by Andrea Lodges. Beth made a motion to approve the budget and Meagan Hardee seconded it. The 2010 committees were discussed. We need people for the bylaws committee. So far Andrea and Kate are part of this committee. The YES Convention was discussed; if anyone is interested the deadline to sign up is May 1st. Also Congress/World was discussed. The membership has decided to sell raffle tickets with prizes for two winners -- a flat-screen TV and an iPod Touch. The youth must sell 30 tickets to be eligible for year-end awards. Tickets will be sold at $5 a piece. The high seller will receive $100. Contact Tiffany Lesmeister or Linda Johnson for your tickets. New Business: Andrea brought up the topic of a May 8 horse auction at Sioux Falls Regional Livestock. She explained that Rhonda Loges would allow SDQHA/SDQHYA to have a booth at the sale barn. Kate will go and help Andrea man the booth. The youth discussed having an ice cream social at the Brookings show. Delenn made a motion to have the ice cream social and Beth seconded it. The motion passed. A motion was made by Kate and seconded by Beth that $250 would go to Handi-Riders in the Sioux Falls area. The motion passed. Fun events were talked about. Andrea and Kate will help decide a fun event for Brookings. The next meeting will be at Brookings on Wednesday, and the fun event will be after the meeting. Then the meeting after that will be at the 5-day show in Rapid City on Thursday, the second day of the second show. There will be a meeting at the Central States Fair. Remember to get your permanent numbers from Tiffany for $10 if you want them. Delenn motioned to adjourn the meeting and Kate seconded it. Andrea adjourned the meeting. Respectfully submitted,Kate McCoy, Reporter
SDQHYA ANNUAL MEETING - January 16th, 2010 On January 16th, 2010 the SDQHYA met in Chamberlain for the annual meeting. Acting president, Stephanie Johnson, called the meeting to order. Sentel Johnson read the minutes from the 2008 general meeting. Rianna Schaeffer made a motion to approve the minutes and the motion was seconded by Katie Mason. Stephanie read a thank you letter from the STARS riding program for the donation of $250 the youth made during the Brookings show, where a few of the STARS members participated in bowling with us. The financial report for the year was gone over by Linda and we had a total amount of $13,213.95 in the checking account and a $10,000 CD made in October when it was voted upon by the youth at the Central States Fair Show. Motion to approve the financial report was made by Andrea Loges and seconded by Sentel Johnson. Old Business: The youth were given the option of whether to keep the money from the shavings at the Brookings Show or whether the money should be given to the Wilson family. Gage Wilson made the motion to leave the money with the youth, seconded by Andrea Loges. The next order of business was the slave auction. The guidelines for the slave auction are l to 2 hour time limit, the youth that participate can sell less raffle tickets but if the obligation is not fulfilled the buyer will get a full refund and the youth participant will have double raffle tickets to sell. New Business: It was brought to our attention that the youth need stall curtains for the world show, it will cost around 4300 to $500. Majority voted stall curtains be purchased and provided for the youth. We need volunteers for the YES convention to represent our state. The youth decided to do a different large fund raiser. Our large fundraiser is to raffle off an Ipod or Tv at $5.00 a ticket. It was discussed and decided that the youth would raffle of a Tv and an Ipod. The motion to approve the fundraiser was made by Kate McCoy and seconded by Nikki Kindt. The 2010 budget was adjusted where we removed $100 from the NYATT fund and $600 from the World Show Fund. It was brought to the youths attention that adding an extra sponsorship to the orginal sponsorships can lower the amount of tickets needed to be sold and we are able leave money in the awards fund. Andrea made the motion to add one sponsor to each the 13 and under and the 14-18 and the motion was seconded by Sentel Johnson. The sponsor of the year was voted upon by the youth to Equi Medic for the donation of multiple horse kits. We want to award it during the Black Hills Stock Show at their booth. We will need a couple of youth to present the award. The youth sportsmanship was voted on and Alyssa Nix was the winner. The 2010 Bylaws have been changed so that an out of state member can be voted into office, if they have actively participated in the SDQHYA the previous year. Rianna made the motion to let out of state members become officers and it was seconded by Delen Rodregus. Andrea Loges was voted in as president; Stephanie Johnson as vice president; Rianna Schaeffer as secretary; Sentel Johnson as Treasurer and Kate McCoy as reporter. The youth have put together a photography committee, which will consist of Kate McCoy, Sentel Johnson and Nikki Kindt. A piece of scrapbook paper was handed out to all youth members present so evey one was accountable for their own page for the scrapbook. The Kindt family will be housing the scrapbook and collecting the pages. It was agreed upon that the pages needed to be handed in by the Five Day Run. We have yet to arrange committees for the Brookings Show, the Five Day and for fundraising and any others we might need to set up. The next meeting date will be sometime on Saturday April 10th during the Sioux Falls Show. The meeting was adjourned by Sentel Johnson and seconded by Katie Mason. Respectfully Submitted By Rianna Schaeffer
1/17/09 Chamberlin, SD - Cedar Shores Resort ANNUAL SDQHYA MEETING Amanda Dikoff, President, called the meeting to order, Laura McConaghy gave the secretary’s report of the meeting on September 25th 2008. Stephanie Johnson read the treasurers report and it was motioned to approve by Laura McConaghy, and seconded by Alyssa Nix, motion passed. We then moved on to new business. First subject was 2009 fundraisers. The youth had a hat donated to them, and Riley motioned that we sell the hat here at the banquet, Stephanie seconded the motion, motion passed. We then moved on to the raffle fundraisers. First subject brought up was to keep either beef and scooter, or just one. Laura McConaghy made a motion to only sell beef raffle tickets, Alyssa Nix seconded that motion, motion then was adopted. 50/50 tickets will be done at Brookings and rapid 5 day shows, Gage Wilson seconded the motion, motion was passed. We will also be doing a practice pleasure class paying two dollars to get in, this will take place at the 5 day Brookings show. The ice cream social will be brought back up at the April show. The Wilsons and Kindt’s volunteered to help with the wood chips at the Brookings show. Moving on to the permanent numbers all members were encouraged to purchase them here at the banquet. The numbers will be ten dollars, and will be ready in April. Stephanie and Sentel Johnson volunteered to help with numbers here at the banquet tonight. Next subject is the policy discussing the April deadline, moving it into January. It was discussed and decided to keep the deadline on April 1st. We then moved the bylaw in halter section II, and moved in into the general section. Under year end awards and requirements, we discussed changing the numbers of class participated, and then to change points. Alyssa Nix made a motion to change a bylaw so that a youth must show at ¼ of the shows offered or have a minimum of five points in the class to qualify for year end awards. Jana Basler seconded it. So moved. Riley Nussbaum made a motion to change the second part of the rule for classes specially offered only a certain number of times to a youth must place ½ the time and no point minimum, but they will not get the same monetary amount for awards. We then moved on to voting in officers. Since Riley Nussbaum was the Vice President last year, she automatically moves up to the position of President. Alyssa Nix was voted to be Vice President, Stephanie Johnson was voted to be Secretary, Sentel Johnson was voted to be Reporter, and Lexie Kindt was voted to be Treasurer. Committee changes went as follows: The Youth World Committee will be made up of Lexi and Nikki, the Awards and Points Committee will be made up of Riley and Laura, the Membership Promotions Committee will be run by Stephanie and Alyssa, and the Fundraiser Committee will be run by Sentel Johnson and Jamie Mundwiler. The Youth Sportsmanship award was voted on by youth and membership t-shirts were discussed. Scrapbook rules were discussed and certificate of appreciation gifts were voted on by the youth. The Budget was voted to be left the same as the prior year. 2009 Meeting dates were tentatively set for the April show at Sioux Falls, the Brookings show, the Five-Day Run in Rapid City and the Plains QH Show in Rapid City. The meeting was adjourned by Andrea Loges and seconded by Nikki Kindt. So moved.
The June meeting of the South Dakota Quarter Horse Youth Association was called to order at the Huron show on June 6th, 2008 by President Riley Nussbaum. Since the minutes from the last meeting were not present, the financial report was read by Stephanie Johnson. Ryder Carmichael moved the financial report to be approved and it was seconded by Andrea Loges; so accepted. Volunteers offered to help with the Boots and Jean Decorating at the Rapid City 5 Day Run under the leadership of Amanda Dikoff. Lisa Basler volunteered to help Linda Johnson with the year end awards. Laura McConaghy and Riley Nussbaum discussed how they are planning to promote the Junior Master Horseman books. The Youth were reminded to send pictures to Amanda Dikoff for the South Dakota Youth scrapbook. The youth will also be doing a silent auction package for 1 stall and unlimited free classes for the Regional Event at the 5 Day Run in Rapid City. The Youth also discussed working the stall office at the Regional Experience in Rapid City. Laura McConaghy moved to pass up the idea on account of many of the Youth being too busy showing to help work and it was seconded by Gage Wilson; so moved. Sentel Johnson was awarded a BP gift certificate for selling the most meat raffle tickets. Ryder Carmichael, Taylor Carmichael and Gage Wilson all tied for second place and were awarded a can of Piranha fly spray. Also, Gage Wilson won the random drawing of the meeting and received a stuffed animal pig in significance of the meat raffle for pork.. The meat raffle drawing was held after the awards were given out. The winners of the meat raffle were: Renee Schaefer, Dave Fonnette, Jim Fonnette, and Nick Larson. Scooter raffle tickets were handed out to the Youth. The tickets for the scooter raffle are due at the Rapid City 5 Day Run. The Youth would like to thank the Masons for the donation of $100.00 to buy the scooter and Janet Hansen for donating the money she made from the sweatshirts. Seeing no further business, Laura McConaghy moved to adjourn the meeting. Jana Basler seconded it; so moved. MINUTES WERE TAKEN By Riley Nussbaum and Submitted here By Secretary Stephanie Johnson
SPECIAL MEETING HURON SHOW - JUNE 8th, 2008 A special meeting of the Youth was called to order on June 8th, 2008 to vote on residing issues from the Directors meeting. The first issue voted on involved a confusion of the Bylaws by a parent of a Youth member in which the parent was not a member of the association but the child was. Stephanie Johnson made a motion to let their points earned this year count and to make it more clearly stated on the membership forms, and Jana Basler seconded it; so moved. The second issue voted on involved a confusion of a parent on membership dues. Stephanie Johnson made a motion to let these points count as well and Jana Basler seconded it; so moved. The third and final issue was concerning the YES Convention and our Region 2 Director Riley Nussbaum. Jana Basler made a motion to split up the YES funds to give money to Riley Nussbaum so that she can attend the YES Convention and Nikki Kindt seconded it; so moved. Seeing no further issues, Tiffany Lesmeister adjourned the meeting.
SDQHYA Annual Meeting-November 3, 2007 The annual meeting of the South Dakota Quarter Horse Youth Association was called to order at the Days Inn in Brookings, South Dakota on November 3, 2007, immediately after the pizza party for the Youth sponsored by the Brookings Area Convention Visitors Bureau. The meeting was called to order by President Amber Mundwiler. The minutes from the last meeting were read and presented. The minutes were changed and approved in the form of a motion from Amanda Dikoff. Laura McConaghy seconded the minutes to be approved as read; so moved. The financial report was read by Terry Scott, Youth Advisor, and brought to the membership in the form of a motion. Alyssa Nix moved the financial report be approved and it was seconded by Stephanie Johnson; so accepted. Tiffany Lesmeister offered to give her time as a Youth Advisor for 2008. Linda Johnson offered to share the responsibilities as Co-Advisor to the youth. Riley Nussbaum moved to make Tiffany and Linda the new Youth Advisors for 2008, and it was seconded by Amanda Dikoff; so accepted. The New Budget Report was read and we addressed the need for someone to be in charge of permanent numbers. Angie McConaghy and Nancy Tweet offered to be in charge of the permanent numbers for 2008. We also discussed the need for a second major fundraiser. The youth decided to purchase another scooter for the second major fundraiser. We also came to the conclusion to introduce a beef raffle as a third major fundraiser. Stephanie Johnson made a motion to reimburse the Nix's for the new scooter purchased for the scooter fundraiser for 2008. Laura McConaghy seconded the motion; so moved. Vice President Riley Nussbaum moved to make a committee for the Beef Fundraiser and it was seconded by Alyssa Nix; so accepted. Committee members include Misty Schanman, Rhonda and Duane Loges, Scott mason, Riley Nussbaum nd Laura McConaghy. The committee members will report back to the next meeting with information regarding the plan for the Beef Fundraiser. We approved the New Budget Report and set the Proposed Expenses for 2008 at $9,500. We also chose to increase the funding for those attending the 2008 Youth World. Kevin Cwach moved to approve the new budget for 2008 and it was seconded by Nikki Kindt; so moved. Caitlin Weber moved to accept the proposed fundraisers for 2008. Jamie Mundwiler seconded it; so moved. We voted on new officers for the year after making it clear to the younger members that they can run for an office position, if their parents are willing to help. Amanda Dikoff was elected the new President, Riley Nussbaum was elected the Vice President, Laura McConaghy was elected as Secretary, Stephanie Johnson was elected as Treasurer and Jana Basler was elected as Reporter. After voting for officers, the Youth nominated and voted for the 2007 SDQHYA Sportsmanship Award Winner, which was to be announced during the banquet later that evening. The Youth voted on YES Convention Delegates to go to Fort Worth in June of 2008. Laura McConaghy, Alyssa Nix, Amber Mundwiler and Amanda Dikoff were voted as delegates, with Jana Basler and Caitlin Weber as alternate delegates. After finding no further business Gage Wilson moved to adjourn the meeting and Jana Basler seconded the motion; so moved. |
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